ESI Registration

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    Understanding ESI Registration

    The Employee State Insurance Corporation (ESIC), established by the 1948 Employees’ State Insurance Act, is a self-funded social welfare program overseen by the Ministry of Labor and Employment. It’s designed to provide Indian workers with comprehensive benefits like healthcare and financial aid from their employers. Factories and businesses with over 10 employees (or 20 in certain regions), where each earns up to ₹21,000 monthly, must enroll with the ESIC. Contributions are split between employers at 3.25% and employees at 0.75% of the employee’s monthly wages. Workers earning less than ₹176 daily are exempt from contributing.

    Entities required to register for ESI include those with 10 or more employees, such as:

    • Newspaper Establishments
    • Private Educational Institutions
    • Motor Transportation Businesses
    • Cinemas
    • Restaurants and Hotels
    • Shops

    These organizations are obligated to obtain ESI registration to ensure their employees are covered under the Employee State Insurance scheme.

    Applicability and its Coverage

    The Employee State Insurance (ESI) applies to entities with 10 or more employees. These entities must secure ESIC Registration. However, ESI contributions are only for employees earning up to ₹21,000 monthly (including Basic wages + Dearness Allowance). Some states require a minimum of 20 employees for ESI applicability.

    The ESI scheme offers a range of benefits through a vast network of healthcare facilities, ensuring prompt medical attention to insured workers. Entities must obtain an ESI registration certificate within 15 days of meeting the criteria. Note that ESIC rules can vary across different states.

    If an employer does not comply with the ESI regulations, such as not obtaining the ESIC registration online or failing to file ESI returns, they will be subject to a penalty of ₹10,000.

    Benefits of Registration with ESI

    ESI Registration offers a comprehensive range of benefits for employees, including:

    • Unemployment Benefits: Financial support during periods of joblessness.
    • Medical Benefits: Access to medical treatment and facilities.
    • Maternity Benefits: Assistance for expectant and new mothers.
    • Deceased Employee: Support for the family of a deceased employee.
    • Funeral Expenses: Coverage of funeral costs.
    • Retirement Benefits: Provision for post-retirement life.
    • Permanent Disablement Benefits: Aid for employees with permanent disabilities.
    • Sickness Benefits: Compensation during illness-related work absences. These benefits ensure a safety net for employees and their dependents under various circumstances.

    ESI Registration ensures employees receive:

    Medical Benefits: Comprehensive healthcare for insured workers and their families from day one of insurable employment, with no spending limit. Retired or permanently disabled insured persons and spouses also get care for a nominal annual fee of ₹120.

    Sickness Benefits: 70% salary for illnesses lasting over 91 days annually, upon certification.

    Maternity Benefits: Paid leave for childbirth/pregnancy, extendable by a month on medical advice, at full wage for those who’ve contributed for 70 days in the previous year.

    Deceased Employee: Families receive 90% of the deceased employee’s salary if death occurs during employment.

    Funeral Expenses: ₹10,000 for funeral costs to dependents or those performing last rites, available from the first day of insurable employment.

    Retirement Benefits: Ongoing medical care and benefits post-retirement.

    Permanent Disablement Benefits: Monthly payment of 90% salary for permanent disability.

    Unemployment Benefits: For those insured over three years, 50% wage as unemployment allowance for up to a year, medical care for self and family, and vocational training with expenses covered by ESIC, under the Rajiv Gandhi Shramik Kalyan Yojana.

    Essential documents for ESI Registration

    For ESI Registration in India, the online process requires digital copies of documents, including:

    • Registration Certificate under the Factories Act or Shops and Establishment Act.
    • Certificate of Registration for companies, Partnership Deed for partnerships.
    • Bank Statement and License issued to the establishment.
    • Memorandum and Articles of Association for companies.
    • A list of employees, Electricity Bill, and Rent/Lease Agreement.
    • PAN Cards of the business and all employees.
    • Board Resolution and compensation details of employees.
    • A cancelled cheque of the company’s bank account.
    • Lists of the company’s Directors and Shareholders.
    • An attendance register of employees.

    Additional details needed:

    • For employees already registered under ESIC: Insurance Number and Date of Appointment.
    • For unregistered employees: Personal and nominee details, Bank Account Details, and Employer Information.

    Compliance after registration of ESI

    After registering under ESI, entities must adhere to the following compliance requirements as per the Act:

    • Keep an attendance register.
    • Maintain a detailed wage register for workers.
    • Have an inspection book available.
    • Submit monthly returns and challans by the 15th of the following month.

    Maintain a record in the accident register for any incidents on-site.

    Post-ESI registration 

    Post-ESI registration, entities must file ESI Returns semi-annually. The essential documents for return filing include:

    • Employee attendance register
    • Form 6 – Register
    • Wage register
    • Accident register (for workplace incidents)
    • Monthly returns and challans These documents are crucial for maintaining compliance with ESI regulations.

    Corporate Raasta Consulting is Here for You

    Corporate Raasta stands out as a comprehensive platform that streamlines your legal and financial needs, connecting you with reliable experts. Our dedication to simplifying legal complexities has earned us high praise and loyalty from our clients, who appreciate our consistent updates. With us, you can monitor your case’s progress in real-time. For any inquiries about ESI Registration, our knowledgeable team is just a call away, ensuring a smooth and enjoyable interaction. Here’s how we works for you:

    • Choose a Plan for expert guidance.
    • Submit your Queries about ESI Registration.
    • Provide Documents to our expert.
    • Prepare your ESI Registration Application and meet all preliminary screening criteria.
    • Complete the necessary Procedures.
    • Receive your ESI Registration delivered directly to you.

    • The ESI scheme is a self-financing social security and health insurance program for Indian workers. It provides a range of benefits, including medical, maternity, disability, and retirement benefits.

    • The Employee State Insurance Corporation (ESIC), an autonomous body created by the Ministry of Labor and Employment, governs the ESI scheme in India.

    • Entities with 10 or more employees, such as newspaper establishments, private educational institutions, motor transportation businesses, cinemas, restaurants, hotels, and shops, must register for ESI.

    • ESI registration provides unemployment, medical, maternity, and other benefits to employees. It also covers funeral expenses and offers benefits for permanent disablement and sickness.

    • Employees contribute 0.75% of their basic wages, while employers contribute 3.25% of the wages paid to employees.

    • Employers who fail to comply with ESI registration or return filing procedures may face a penalty of ₹10,000.

    • Entities must maintain attendance and wage registers, an inspection book, file monthly returns and challans, and keep a record of any workplace accidents.