Compliances of a Private Company Law Company incorporated under Companies Act, 2013 includes Mandatory Compliances and Event based Compliances.

Article presents summary of Both Mandatory Compliances and Event based Compliances for Private Limited Company.

Mandatory Compliances for Private Company

S.no.TitleFormCompliance
  1.Company Name Board–Every Company shall paint or affix the name and address of registered office and keep the same painted/affixed, outside every office or place in which its business is carried on, in legible letters.
2.Letter Head of Company–Every Company shall get its name, address of registered office, CIN, telephone and email printed on all business letters, billheads, letter papers.
3.First Board Meeting–First Meeting of Board of Directors is required to be held within 30 days of Incorporation of Company. Notice of BM must be sent to every director at least 7 days before the meeting.
4.Subsequent Board Meetings–Minimum 4 Board Meetings to be held every year with not more than 120 days gap between two meetings. In case of small company, it is sufficient to conduct only two Board Meetings.
5.Disclosure of Interest by directorMBP-1Every Director shall at the first Board Meeting in which he participates as a Director should disclose his concern or interest in other entities which shall include his shareholding. 
6.Issuing of Share CertificateThe Company is required to issue Share Certificates to the subscribers of memorandum within 60 days of Incorporation of Company.
7.Resident DirectorEvery Company is required to appoint at least one Director who has stayed in India for a total period of not less than 182 days in the previous calendar year.
8.Appointment of DirectorDIR-2DIR-12Every person to be appointed as Director shall provide his consent in Form DIR‐2 and such consent shall be filed by the Company with ROC in Form DIR‐12, within 30 Days of appointment.
9.Qualification of DirectorDIR 8Declaration from Director at the time of appointment or reappointment in Form DIR‐8
10.Resignation by DirectorDIR 12Director shall intimate his resignation to the Company, which the Company shall file with ROC in Form DIR‐12 in 30 days
11.Annual General MeetingEvery Company is required to hold an Annual General Meeting on or before 30th September every year. A 21 clear days’ notice is required to be given for the same.
12.Alteration in MOA and AOAvery alteration of Articles and Memorandum shall be filed with Registrar together with copy of altered Articles, notice of meeting and SR within 30 days of passing Special Resolution. Every alteration made in MOA and AOA shall be noted in every copy thereof
13.Annual ReturnMGT-7Every company shall file its Annual Return within 60 days of holding the AGM or where no AGM is held within 60 days from the date on which the AGM should have been held. 
14.Financial StatementsE-form AOC-4 & E-form AOC-4 CFSCompany is required to file its financial statements duly adopted at the AGM of the company with the Registrar within 30 days of the date of AGM or in case financial statements are adopted in the adjourned AGM, within 30 days of the date of adjourned AGM. 
15.Certification of Annual ReturnMGT-8The annual return filed by a listed company or a company having paid up share capital of Rs. 10 Crores or more or turnover of Rs. 50 crores or more shall be certified by a Company Secretary in Practice. 
16.Appointment of Company Secretary____Private Company having paid up share capital of Rs. 5 crores or more is required to appoint a whole time Company Secretary. 
17.Board Report’s____Directors’ Report shall be prepared in a manner which shall include all the information required under Section 134. It should be signed by the “Chairperson” authorized by the Board, and where he is not so authorized, by at least 2 Directors one of whom shall be a managing director or by the director where there is one director. 
18.Directors’ ReportDirectors’ Report is to be filed covering all the information required for Small Company under Section 134 within 30 days of AGM along with Form AOC-4. It should be signed by the “Chairperson” authorized by the Board, where he is not so authorized by at least 2 Directors.
19.RegisterMGT-1 MGT-2MGT 3SH 2SH 3SH 6SH 10CHG 7MBP 2MBP 3MBP-4BEN 4Company shall keep & maintain the following mandatory Registers:Register of Members,Register of debenture-holders,Register and Index of Beneficial OwnersRegister Of Renewed and Duplicate Share CertificatesRegister Of Sweat Equity SharesRegister Of Employees Stock OptionRegister Of Securities Bought BackRegister Of DepositsRegister of any other security holders.Register Of ChargesRegister Of Directors & KMPS and Their ShareholdingRegister Of Loans and GuaranteeRegister Of Investments Not Held In Its Own Name By The CompanyRegister Of Contracts or Arrangements in Which Directors Are Interested
20.ResolutionMGT-14Copy of every resolution (with explanatory statement, if any) or Agreement for the specified matters to be filed with ROC in Form MGT‐14 within 30 days.
21.Minutes of MeetingMinutes of every general meeting, Creditors, Board and Committee shall be prepared and kept within 30 days of conclusion of every meeting concerned.

Event Based Compliances for Private Company

S.no.TitleFormCompliance
  1.Declaration of Commencement of BusinessINC-20AWithin a period of 180 days of the date of incorporation of the company.
2.ACTIVE (Active Company Tagging Identities and Verification)INC-22AAll companies registered before 31st December 2017 are required to file e-Form ACTIVE (Active Company Tagging Identities and Verification) – INC-22A on or before 25th April 2019.
3.Change in registered officeINC-22Within fifteen days from the date of such change
4.Change in Directors or KMPDIR-12Within 30 Days of such change
5.Change of name of companyINC-24Within 60 days from the date of applying reservation of name in INC-1
6.Conversion of companyINC 27
7.Increase in Authorized Share capitalSH-7Within 30 days of passing Ordinary Resolution
8.Filing of resolution and agreementsMGT-14Within 30 days from date of passing resolution
9.Increase in Paid up share capital (Issue of security)PAS-3Within fifteen days from the date of the allotment
10.Application for KYC of DirectorsDIR-3 KYC On or before 30th April of immediate next Financial Year (Annual Compliance)
11.Change in secured borrowing (Creation, modification and satisfaction of charge)CHG-1All types of Charges within 30 days of its creation
12.Removal of Director before ExpiryADT-2Within 30 days from date of passing SR
13.Deposits takenDPT 3To be filed annually by 30th June and furnish information as on 31st March of that year duly audited by auditor of the company.
14.Significant Beneficial Owner reportedBEN 2Company to file within 30 days of receipt of BEN 1 to ROC.
15.Condonation of DelayCG 1File application for condonation of delay with CG in Form CG-1 along with therequired attachments